How to organize a disruption-free office relocation

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    It is scientifically proven and measured that relocation falls into the most stressful affairs in one’s life. 45% of Americans stated in a survey that moving is by far the most stressful event in life. According to them, it is even more stressful than going through a divorce.  When it comes to moving your office the levels of stress are rocketing. Not only are you dealing with the logistics and moving, but you also have to keep the business running without losing your money. It’s important to plan ahead, to ensure a smooth transition from one business location to another. Besides extensive planning, here are some other top tips from experts offering moving services Orange County CA for ensuring your office relocation comes as easy on your business as possible. So without further ado, let’s explore the ways how to organize a disruption-free office relocation.

    Plan early

    There is a lot of truth in the famous Benjamin Franklin quote – By failing to prepare you are preparing to fail. So, if you are moving very soon, start planning immediately! Allow yourself at least three months of time to put together a straightforward plan. Select what you will move into your new workspace. Next, decide what you will purge. Donate or eliminate all the dead weight that has been dragging around the office for a long time. While many charities accept old office furniture and office equipment, don’t expect they will manage to pick up your clutter as speedy as you need it. The same goes for the secure disposal of electronics, recycling companies won’t be able to organize their calendar to match your moving date. Ask your long distance movers Orange County CA for a recommendation, they know which company provides good recycling and disposal services.  

    an empty conference room
    Include your employees in the process of moving while you organize a disruption-free office relocation.

    Set the timeline

    The first thing you need to determine is the exact date of your move. Not all of your employees will follow you especially if you are moving to another city or state, some will need extra time to arrange everything so they can leave.  Creating a timeline is one of the best ways to make sure that your office move will go through with minimal disruption and maximal efficiency. Unlike the household move, you should carry on your commercial move on weekends as businesses usually run slower during the weekends. Delegate the tasks, decide who will do what during the transition, and make someone in charge of the entire relocation process.

    Hire a moving company to organize a disruption-free office relocation

    Doing office relocation is not a task for a DIY project, certainly not if you are inexperienced. It’s not just a pile of files, desks, and chairs. There is much more to it and it would be better to hire OC movers than involve your employees in this challenging task. Of course, there are some things that must be done by your employees, but lifting the heavy load should be left to the professionals who know how to relocate your office with ease to your new company address. Research, get the recommendations, and then get in touch with reliable movers to carry the load.

    organize a disruption-free office relocation
    With a good plan and reliable movers, you can keep disruption at low levels during the move

    Keep everybody in the loop -especially

    • clients
    • bank
    • other relevant institutions

    Inform your clients

    Now that you have chosen the right commercial movers Orange County offers for your office relocation project. It’s time to notify your clients about your upcoming move. Do it ahead of the move. This way you will let your clients know that you are professional and well-organized. Your customer service should always be there for your clients letting them know they come first. You want to show your clients respect and give them all the necessary information on time. Check that nobody is left out, and remember to update email signatures and footers, billing addresses, your website, social networks, and your Google listing. This will result in more satisfied clients. The more satisfied clients you have, the more successful your business will be.  

    Let your bank and post office know about your move

    Updating your address takes only a minute. Nowadays, things are easier, you don’t even have to go to a bank or a post office. This will lessen the disruption to your office move to a great extent, so do it as soon as you set the moving date. You won’t believe how many businesses overlook doing this.  Also, notify vendors, IRS, and other important institutions about the change of your business address. Don’t forget to cancel the subscriptions you get for current utilities and services.

    Create an inventory list

    Prepare a precise moving inventory list –make the video, take out photos, or make a detailed spreadsheet of all the stuff you have in your offices. You can also download one of the available apps for this purpose. This list will help you to figure out how many packing supplies you need.  A moving company will also be able to give you a more precise estimate based on your inventory list. And you can use it at all times to check if your items are with you at your new office.  Also, when making a moving inventory list, add as many details about your items as possible. Next to the name of the item always add serial numbers, colors, weight, and condition of items if you are not in a hurry. This will be very helpful once you start checking them after delivery. 

    Have your electronics ready at both locations

    One more thing that will keep the disruption low during your office move is the well-organized technology infrastructure.  Make sure to disconnect the equipment before the movers arrive. And have people ready at your new workspace to properly connect everything back. You will need right away all your technology equipment properly set up, tested, and functioning when you move in.

    a girl sitting at the desk office two desktop screens in front of her
     Organize your electronic and communications systems on time

    With a good plan and reliable movers, you have nothing to worry about how to organize a disruption-free office relocation. So, start early, include both the professionals and your employees in the process, and enjoy the fruits of your hard work in your brand-new office. Congratulations, you have done it.  


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